RentFlow
An equipment rental platform that turns inventory chaos into a single unified dashboard.
Product
Equipment Rental SaaS
Industry
Equipment Rental
Region
United States
Duration
8 months
Services
UX/UI Design, Development, Motion
The challenge
Rental managers juggled five tools to track a single piece of equipment.
Legacy maintenance logs and inventory data lived in disconnected, inconsistent spreadsheets.
Operators needed live availability status and maintenance schedules without page refreshes.
The goals
Bring every rental contract and inventory item into one real-time view.
Centralize availability tracking and maintenance scheduling behind a clean API.
Cut average equipment turnaround and booking time in half.
How we got there
Research & Workshops
We shadowed rental managers for two weeks and mapped every hand-off in the equipment lifecycle before drawing a single screen.
Design System
A dense-data component library — availability calendars, maintenance timelines, inventory grids — tuned for fast-paced rental floors and service shops.
Build & Ship
A React front end over a real-time inventory API, shipped in weekly increments with rental operators testing every release.
Our rental desk went from five screens of noise to one screen of signal. The team genuinely understood our inventory operations.
Marcus Yuen
VP Operations, RentFlow
The results
Faster equipment turnaround
Tools consolidated
Real-time availability accuracy
Internal user rating
Next project
QueueFlow